Administrative Assistant/Receptionist

Position summary

The Administrative Assistant will be responsible for answering the company main phone line, coordination of workplace events, data entry, reporting and administering special projects.

Essential Job Functions

· Greet visitors and ensure the security of the guest process

· Reception and access control for contractors, visitors, and suppliers

· Vehicle access control and parking usage

· Control of communication screens in the reception area and cafeteria

· Management of the menu system and weekly lunch schedule

· Creation and management of a file for cafeteria deductions for weekly and bi-weekly payroll

· Support in organizing social activities, training, etc.

· Coordination of visitors and guest transportation

· Coordination of building signage with suppliers

· Office and cleaning supply control

· Creation of a file for cafeteria deductions for weekly and bi-weekly payroll

· Receipt, tagging, and updating asset receipt files. I would be responsible for reviewing the documentation and completing the forms with AFC's assistance

· Organization and control of the storage areas in the office space.

· Coordination and purchase of uniforms, safety shoes and PPE.

· Support for contractors for delivery and installation

· Coordinate employees badge printing.

· Work on various projects assigned by the Leadership team

· Coordinate corporate workplace events and programs

· Manage ordering and stocking of office supplies and maintenance of office equipment

· Participate in Accounting and Human Resources project work

· Distribution of incoming calls

· Coordination of outgoing and distribution of incoming mail

· Support and comply with the company Quality System, ISO, and medical device requirements

· Partner with other business segments: sales/marketing, customer service, engineering, quality, and finance

· Understand customer needs and the core business markets we serve

· Participating in required company meetings

· Maintain an organized work area (5S)

· Participating in the Operational Excellence Program

· Complete all other work duties as assigned

· Ability to work in a manufacturing environment

Minimum Requirements, Education & Experience (incl. KSA’s and certifications)

· High school diploma or equivalent (GED) degree

· Microsoft Office proficiency (Outlook, Word, Excel, PowerPoint, Publisher)

· Clear and effective verbal and written communication skills

· Attention to detail

· Organizational skills

· Ability to work in a fast-paced team environment

· Ability to prioritize and multitask

Desirable Criteria & Qualifications

· 1 year of experience

· Manufacturing experience

· Continuing Education; including participation in local chapters, associations, and/or organizations

This pay range reflects the base hourly rate or annual salary for positions within this job grade, based on our market-based pay structures. Actual compensation will depend on factors such as skills, relevant experience, education, internal equity, business needs, and local market conditions. While the full hiring range is shared for transparency, offers are rarely made at the minimum or maximum of the range.